Job Description

Accounting Manager

Position Summary

Atlantic Heating and Cooling Service, Inc. is seeking an experienced Accounting Manager to oversee all accounting, payroll, financial, and administrative operations of the company. This role is responsible for maintaining accurate financial records, managing payroll and cash flow, ensuring compliance, and supporting executive decision-making. The ideal candidate is detail-oriented, proactive, and capable of independently managing the company’s financial infrastructure while working closely with ownership and external partners.

Key Responsibilities

Accounting, Payroll & Financial Management

• Open, review, and distribute all incoming mail related to accounting and finance

• Process and pay all company bills and vendor invoices

• Process full-cycle payroll , including hourly and salaried employees

• Ensure payroll accuracy, deductions, garnishments, benefits, and compliance

• Manage payroll tax filings and coordinate with CPA as needed

• Manage bank deposits and perform regular bank reconciliations

• Prepare and maintain financial statements and departmental cost breakdowns

• Record journal entries and maintain general ledger accuracy

• Manage cash flow forecasting and reporting

• Track depreciation schedules and fixed assets

• Prepare supporting schedules for audits

• Maintain detailed spreadsheets and financial reports

• Work closely with the company CPA on month-end, year-end, and tax matters

Tax & Compliance

• Prepare and file Heavy Use Tax (HVUT) reports

• Manage business licenses and renewals

• Complete personal property tax returns

• Prepare and file 1099s

• Support audits and regulatory inquiries

• Maintain OSHA reports and compliance documentation

Vendor, Banking & Credit Management

• Maintain relationships with vendors and service providers

• Handle all disputes related to billing, vendors, or collections

• Manage company credit cards and reconcile statements

• Oversee collections and accounts receivable follow-up

• Manage petty cash

Administrative & Operational Oversight

• Maintain truck and equipment financial records

• Manage insurance policies and renewals

• Track and manage rents and lease obligations

• Oversee reimbursements and expense reporting

• Manage uniform accounts and related vendors

• Oversee company IT coordination and data backup processes

• Manage telecommunications accounts 

Human Resources Support

• Administer payroll-related HR functions

• Track employee vacation, PTO, and attendance records

• Support onboarding, employee documentation, and compliance as needed

• Coordinate with management on employee-related financial matters

Qualifications

• Proven experience as an Accounting Manager, Payroll Manager, or Senior Accountant

• Strong knowledge of full-cycle payroll and payroll tax compliance

• Strong understanding of full-cycle accounting and financial reporting

• Experience working with CPAs, audits, and compliance requirements

• Excellent organizational and time-management skills

• High attention to detail and confidentiality

• Proficiency in accounting software and advanced spreadsheet use (Excel/Sheets)

• Experience in construction, utilities, or service-based industries preferred

Benefits

• Health and Dental Insurance

• 401(k) Retirement Plan

• Paid Vacation Time

• Paid Sick Leave

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