Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and project management support to the President and Vice President.
In this critical role, you will act as a primary liaison between executive leadership, internal departments, and external stakeholders. You will manage complex calendars, coordinate international and domestic travel, oversee event planning, handle confidential records, and drive key administrative initiatives to ensure seamless daily operations.
Key Responsibilities Executive Support & Strategic Communication
- Direct, manage, and coordinate special projects involving sensitive and confidential information, applying deep knowledge of company policies, products, and practices.
- Lead accessibility management for the President and Vice President, creating clear lines of communication between executives, staff, and external parties.
- Manage high-volume correspondence, phone calls, meeting requests, and interdepartmental communications on behalf of executive leadership.
- Serve as a central resource and liaison to resolve intermediate-to-complex administrative issues across the organization.
Calendar, Meeting & Travel Management
- Proactively manage and prioritize complex calendars for the President and Vice President to ensure critical deadlines and commitments are met smoothly.
- Coordinate complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and specialized logistics.
- Prepare, attend, and scribe key meetings; organize, format, and distribute comprehensive meeting notes and action items to relevant stakeholders.
Event Planning & Operations
- Plan, manage, and coordinate complex domestic and international conferences, corporate events, and customer visits.
- Lead teams or independently manage event logistics, special considerations, and vendor relationships.
Financial & Administrative Support
- Draft, proofread, format, and prepare reports, presentations, and word-processing documents.
- Manage, track, and process department invoices and executive expense reports.
- Maintain filing systems, records, data management processes, and general office purchasing.
salary: $65,000 - $85,000 per year
shift: First
work hours: 7 AM - 4 PM
education: Associate
Responsibilities
Provide administrative support including presentation preparation, data management and analysis, scheduling, proof-reading, video/teleconferences, travel arrangements, purchasing, record keeping, filing, copying and mailing. Manage the President and Vice President’s calendars, scheduling appointments and helping to create open lines of communication with executives. Direct, manage and coordinate projects with various staff and departments generally involving work of a confidential nature. Assist in managing, planning and coordinating events, conferences and meetings involving details of logistics, international and national requirements, special considerations, etc. Prepare, review and track invoices as well as expense reports for Executives.
Skills
- Executive Assistant (3 years of experience is preferred)
- Travel Arrangements (3 years of experience is required)
- Calendar Management (3 years of experience is required)
- Administrative Support (3 years of experience is required)
- Coordinating Schedules (3 years of experience is required)
- Maintaining Calendars (3 years of experience is required)
- Creating Presentations (2 years of experience is preferred)
- Organization
- Preparing Agendas
- Organizational Skills
- Written Communication
- Oral Communication
- Managing Expense Reports (2 years of experience is required)
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Temporary work, Work experience placement, Work at office, Shift work